Optelcon utilizes ex-industry subject matter experts and executives to bring a highly specialized approach to supply chain, procurement and cost management.  Our team will share the type of insight that vendors do not typically want your company to know.  Optelcon has developed a series of systems, databases and processes called Rapid RFP^tm , which enables your company to reduce the procurement cycle from 6-8 months down to 30-45 days.  Our extensive database of market based pricing enables Optelcon to confirm that your company is getting the best pricing your vendor and the market has to offer.   Even if you are in a multi-year contract, Optelcon can help. Over 50% of our successful cost reduction negotiations happen when our clients have more than 1.5 years left on their contractual commitments.   Our web based SAAS expense management tools will also add visibility, improve management, and improve efficiency.

Engagement Model:

Needs Assessment
First, Optelcon listens.  We take the time to get an in-depth understanding of your business’ needs, goals, objectives, challenges, vendors and costs.  Optelcon will then use its I.T.E.M.S.^tm systems and professionals to quickly establish a detailed services inventory.  By working directly with your vendors, Optelcon minimizes the time and effort required by your internal team.

Market Analysis And  Rapid RFP^tm Process
Optelcon takes the information learned from our needs assessment and applies it to our proven Rapid RFP^tm system and process.  This process will compare your needs and costs against Optelcon‘s extensive market database.  Vendors are run through our in depth scoring system.  Each vendor is evaluated on over 10 different performance categories, including: financial strength, speed of delivery, quality of service, contract terms, billing, geography, pricing and support.  These scores are then matched up with your specific needs.  Once we have created a short list of vendors, our industry experts will perform a targeted “mini-bid” with the best-suited candidates.  Using these systems, processes and industry experts, Optelcon can rapidly determine if there are savings opportunities.

Recommend Solutions and Cost Reduction Strategies
Once Optelcon has completed its Rapid RFP^tm process, Optelcon's consultants will review the results and recommendations with your company.  Optelcon does not receive revenues from any suppliers so you can be assured that our recommendations are objective and in your best interest.  Optelcon will provide your company with the detailed results of our market data, mini-bids and carrier scorecards.   Once the preferred short lists of vendors are established, Optelcon will review different negotiating strategies, which will get the desired results.

Contract Negotiations
Negotiating large complex service agreements is challenging. Making things more challenging is that these types of contracts are typically negotiated only once every 2-3 years.

• How do you know if the offered prices are the best your vendor and the market have to offer?
• How do you know what terms were never offered in the first place?
• How do you avoid the “gotchas”?
• How do you make sure your business is not going to be penalized in the event of a down turn in business?
• How do you make sure the SLAs have enough “teeth”?
• How do you make sure there are pathways to upgrade technologies without penalty?
• How do you get the ability to have your rates readjusted with the market during the term?
• How do you minimize business risk?

These are only some of the challenges and questions faced by your procurement team.

With over 20 years of experience and over $1 Billion dollars in successfully negotiated contracts, Optelcon can give your company a competitive edge.  Even if you are in the middle of a multi-year contract, Optelcon can help.  Over 50% of the contracts that Optelcon successfully re-negotiates a lower cost have over 1.5 years remaining.  We look at a significant number of multi-million dollar contracts each year and have developed a database of the best negotiated terms from each contract and vendor.  In many cases, the most important terms, are the ones the vendor leaves out.   Optelcon will work with your team to identify any special needs your company might have and incorporate these into your agreements.  By pulling from a well-vetted menu of key terms, conditions and SLA’s, Optelcon can shorten the negotiating cycle by months. Optelcon understands how important your vendors are. Without supply coming in, there is no product going out. Optelcon will keep you in the loop the whole way and interact with your vendors only as directed.  Optelcon has developed a number of negotiating strategies and techniques, which have been proven to not only improve your terms and costs with your vendors, but improve the relationship as well.

Execute and Implement
After completing the negotiating process,  Optelcon will deliver your company a completed contract ready for your final review.   Given our experience and track record, you can be assured that the contract delivered incorporates the best of the industry’s best practices.  Since Optelcon is compensated for savings, you can also be assured that the rates and costs are the lowest in the industry.

Audit and Review
After the contract is executed, Optelcon will assist in the implementation and continue to monitor costs, processes and changing business needs.  Optelcon will also audit invoices to ensure contract compliance.  If required, Optelcon will even dispute and recover discrepancies on your behalf. Optelcon will continually looks for ways to reduce your costs or boost efficiency.

By using Optelcon, your entire needs to execution process can be shortened from 6-8 months to an average of 45-60 days and uses 60-80% less corporate resources.

Optelcon has several pricing models, each of  which comes with a 200% guaranteed ROI.  Our services are risk free.  If we do not save you money, there is no cost to your company.  Optelcon’s fees are based on a percentage of savings realized.    If we fail to find savings, Optelcon will have provided your company with professional, independent validation that your costs and terms are in line with the markets best practices and pricing.

Contact Optelcon today to schedule a meeting and start improving your bottom line.